InEight Contract Software Features

Contract Management Capabilities to Support Capital Projects

InEight Contract is construction contract management software designed to handle complex construction contracts. It centralizes every contract type—from procurement through closeout—to increase visibility, streamline collaboration, and strengthen compliance. With ERP integration, automated workflows, and detailed contract change tracking, it delivers complete control over every commitment and payment while keeping stakeholders aligned.

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InEight Contract Is Part of an Integrated Construction Project Controls Solution

The modular, integrated InEight platform connects contracts, changes, costs, and field progress data across the entire project lifecycle. InEight Contract integrates with InEight Control, InEight Change, and InEight Plan & Progress to keep contract values, commitments, and payments aligned with actual progress and approved budgets.

Explore InEight Contract’s Capabilities for Centralized Contract and Payment Management

InEight Contract handles contract creation, approval, and tracking while ensuring accountability across vendors, invoices, and change orders. These features deliver full visibility into financial and compliance performance for capital construction projects.

Capabilities to centralize contract creation, approval, and tracking for complete control from award to closeout.

 

Function Capability Why It Matters
Contract Creation & Tracking Create, store, and manage contracts and subcontracts through closeout

You always know where every contract stands. InEight Contract lets you draft and maintain contract records—including scope, terms, line items, and Schedule of Values—and monitor status from award through change orders to closeout. Real-time dashboards surface pending actions such as unsigned contracts and outstanding approvals, helping teams stay proactive and in control throughout the entire contract lifecycle.
Automated Contract Generation Use templates and integration to speed up contract and PO creation Ensure consistency and reduce manual effort across every project. InEight Contract lets you leverage templates and auto-fill capabilities to quickly generate contracts or purchase orders, reducing manual entry and errors. The built-in Contract Writer uses your entered data to populate clauses, terms, and schedules—streamlining document creation while maintaining consistency across projects.
Bid to Contract Conversion Turn awarded bids or estimates into actual contracts Eliminate double-entry and ensure a seamless transition from bid to execution. InEight Contract lets you convert a winning bid or estimate into a contract record with a single click, automatically populating scope, values, and vendor details. This seamless handoff ensures that awarded work transitions smoothly into execution without data loss or rework.
Contract Approval Workflows Route contracts for approval and enforce signing authority Gain governance and full traceability across every approval. InEight Contract lets you configure multi-step approval flows based on contract value, role, or department, with automated notifications and built-in audit logging. Enforce signing authority at each stage and track who approved what and when to ensure accountability and compliance at every step.
Custom Fields & Attributes Extend contract records with project-specific fields Capture the details that matter most to your organization. InEight Contract lets you add user-defined fields to contract records to capture project-specific details—such as insurance requirements, jurisdiction clauses, or internal KPIs. These flexible attributes can be used for custom reporting and filtering, ensuring contracts align with your unique organizational needs.
Document Management & E-Signature Store contract documents and execute via electronic signature Automatically capture signed documents. With InEight Contract, you can attach all contract documents (PDFs, exhibits, addenda) and route them for electronic signature via platforms like DocuSign. Signatures are automatically captured and versioned in the system, eliminating manual filing and ensuring a complete, compliant record.

Features ensuring detailed line-item visibility and payment accuracy throughout the project.

Function Capability Why It Matters
Schedule of Values & Line Items Define detailed payment breakdowns for each contract Ensure billing accuracy and transparency across every contract line. InEight Contract provides a detailed Schedule of Values with unit prices, quantities, and total values for each contract line. As field progress—whether quantities or milestones—is reported, the system automatically calculates earned revenue per line item to ensure you invoice against actual work and maintain visibility into unbilled amounts.
Multiple Contracts Support Support creation and tracking of multiple contracts under one project Manage multiple contracts with confidence and control. InEight Contract allows you to create and track multiple contracts within a single project, maintaining each contract’s terms, values, and progress independently to help you oversee complex project relationships with accuracy and clarity.

Capabilities supporting complete traceability of contract changes, commitments, and vendor compliance.

Function Capability Why It Matters
Change Order Logging in Contract Maintain a change log and update contract values with approved changes Maintain a clear audit trail of every contract change. When integrated, InEight Contract enables you to sync approved changes, updating revised contract values complete with full history. Every contract amendment—including dates, amounts, and approvals—is recorded to ensure you maintain an accurate change log and always know how and when the contract value evolved.
Vendor Management & Compliance Manage vendor information, qualifications, and related changes Stay audit-ready with complete contractor and vendor visibility. InEight Contract helps you maintain a centralized directory of contractors and vendors, complete with insurance certificates, licensing information, and performance metrics. Automated reminders flag upcoming expirations or missing documentation to ensure you remain compliant and always prepared for review.
Retention Management Handle contract retainage (withholding a percentage until completion) Ensure accurate retainage tracking and timely releases. InEight Contract helps you track retention terms on each contract, calculating withheld amounts per invoice and monitoring release schedules. The module maintains a dedicated retainage ledger to ensure you are alerted when retention milestones or release conditions are met.
Transaction History Review a complete audit trail of all financial transactions Maintain complete visibility into every financial transaction. InEight Contract captures full transaction histories, including dates, statuses, and change references, to ensure you always have a clear and auditable record of project activity.

Features streamlining invoicing, approval workflows, and payment visibility to accelerate cash flow.

Function Capability Why It Matters
Progress Payment Invoicing Create and manage payment applications for contractors Streamline the billing process and reduce manual effort. InEight Contract enables you to prepare invoices based on the Schedule of Values, showing current, previous, and cumulative billed amounts. Payment applications can be generated automatically from field-reported progress and accepted quantities, with full support for retainage calculation. You can batch invoices by contractor or project and attach supporting backup—such as timesheets or installed quantity reports—to help you accelerate the submittal process to clients.
Invoice Review & Approval Workflow Route invoices through review and approval Reduce payment delays and strengthen compliance oversight. InEight Contract allows you to configure workflows with notifications and audit logs to ensure proper review before payment. You can define multi-tier approval paths—such as project manager, finance, and executive—and set dollar thresholds for each step. Automated reminders prompt approvers, and a timestamped audit trail captures every action and comment to help you maintain accountability and minimize risk.
Payment Status & Analytics Track invoice payment status and accruals Gain real-time visibility into cash flow and payment performance. InEight Contract supports you in logging payment statuses and tracking accruals while integrating with your ERP for accounting alignment. The system records milestones such as invoice received, approved, paid, and disputed, then calculates outstanding accruals in real time. Dashboards display aging reports, cash flow impacts, and payment performance metrics to help you forecast cash requirements and identify bottlenecks.
Subcontractor Invoice Portal Allow vendors to submit pay requests electronically Improve transparency and reduce back-and-forth with vendors. InEight Contract enables you to provide vendors with an online portal to submit pay requests, upload supporting documents, and view invoice status. Subcontractors can enter progress quantities, payroll data, and change order amounts, then route their submissions through your defined approval workflow. Portal features include automated status notifications, document versioning, and a ledger of past invoices to ensure you maintain clear communication and visibility across every payment interaction.
Bills in Process Views See all submitted and unpaid bills within project financials View every bill’s status in real time to maintain visibility and control throughout the billing cycle. InEight Contract tracks bills in process, showing submission dates, statuses, and payment workflows.
Outstanding Bills View Display all outstanding project bills that have not yet been paid. Easily look at all unpaid bills. InEight Contract provides visibility into, including amounts, due dates, and related contract information.

Integrations aligning contracts, payments, and commitments across connected systems.

Function Capability Why It Matters
Cross-Module Data Flow Seamless data flow between InEight modules InEight Contract is part of the seamless integration across the InEight platform, ensuring project data flows automatically between modules.
ERP System Integration Bi-directional integration with ERP systems InEight Contract provides secure, bi-directional integration with your ERP systems, creating a single source of truth between project teams and corporate finance.

Capabilities providing real-time financial insight for informed, proactive decision-making.

Function Capability Why It Matters
Cost Reporting & Dashboards Standard and custom reports on contract costs, accruals, and payments Deliver real-time financial insight with automated reporting. InEight Contract enables you to generate standard and custom reports and dashboards to analyze budget vs. actual vs. forecast, contingency utilization, earned-value metrics, and more. Interactive visualizations let you drill into any cost bucket or time period, while automated distribution ensures you and your stakeholders receive up-to-date financial snapshots on schedule.
Committed vs. Uncommitted Costs Distinguish committed contract amounts from uncommitted budget Understand financial exposure and remaining budget at a glance. InEight Contract displays committed amounts—including contracts and purchase orders—alongside uncommitted budget for each cost item or category. As new contracts or purchase orders are created, those commitments automatically roll up to provide real-time visibility into what’s been allocated and what remains available to spend.
Project Cost Capture Integrate actual expenditures from ERP or field systems Keep project financials aligned with actual field spend. InEight Contract captures actual costs—including labor hours, material quantities, and invoices—and integrates seamlessly with your accounting system via open APIs. Whether entered manually or pulled from ERP or payroll systems, these actuals feed directly into your project budget to ensure you maintain an accurate, up-to-date view of true project costs from field through closeout.

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